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6個(gè)寫(xiě)商務(wù)英語(yǔ)郵件的注意事項
商務(wù)英語(yǔ)的應用越來(lái)越廣泛,學(xué)好商務(wù)英語(yǔ)對自身的發(fā)展不言而喻.不過(guò)中國式的應試教育讓許多在外企工作的人也很難寫(xiě)好商務(wù)郵件。為了幫助大家，小編整理了一些寫(xiě)商務(wù)英語(yǔ)郵件的注意事項，希望能幫到大家。
1. Get Straight to the Point
直奔主題
Getting straight to the point might mean that the first line of your email (after thesalutation) looks something like this:
直奔主題意味著(zhù)郵件內容的第一行應該是這樣：
I’m working on an article about XXX,and wondered if you had a few minutes to answer the following three questions.
我現在正在寫(xiě)一篇關(guān)于XX的文章，不知道您有沒(méi)有時(shí)間回答3個(gè)問(wèn)題呢?
2. Start With an Appropriate Salutation
郵件開(kāi)頭稱(chēng)呼要恰當：
Some people jump straight into the text of an email without so much as a “hi”. It’s polite to add asalutation, just as you would with a letter. Thatmight look like:
有些人寫(xiě)郵件不喜歡加稱(chēng)呼，甚至連簡(jiǎn)單的“你好”都忽略，直接開(kāi)始正文內容。孰不知就像在傳統的信件上一樣，寫(xiě)上稱(chēng)呼是一種禮貌的象征。稱(chēng)呼可以這樣寫(xiě)：
Dear Sir/Madam 親愛(ài)的先生/女士
Dear Mr.Johnson 親愛(ài)的約翰遜先生
Hi Sue 蘇，你好
Hello Fred 你好，福瑞德
3. Keep it Short
內容言簡(jiǎn)意賅
Try to keep your email as short as possible. Make the paragraphs short, too – long paragraphs can be difficultto read and take in.
盡可能將你的郵件內容寫(xiě)得簡(jiǎn)單明了。文章太長(cháng)不易閱讀和吸收。
4. Use Numbered Points
將內容編號
If you’ve got several questions or pointsto make, it’s very helpful to number them. This makesit easy for the other person to respond to each one, especially if some justrequire a yes/no response or a single word answer. For instance:
對于那些為了咨詢(xún)或提供各種問(wèn)題的郵件，最好將問(wèn)題一點(diǎn)一點(diǎn)的列舉出來(lái)，以便于他人對每個(gè)問(wèn)題作答，尤其當某些人更傾向于對問(wèn)題只回答“是”和“否”的時(shí)候。例如：
Could you let me know:
能否告知：
Whether youcould complete #2 by the end of April
您能否在四月底完成第二點(diǎn)所述工作?
5. Re-read and Use Spell-Check
重新閱讀一遍，校對拼寫(xiě)錯誤
A typo orspelling mistake can turn one word into an entirely different one. If you’re using email in a professionalcapacity, that mistake could be embarrassing or even offensive. It might alterthe whole meaning of your email: a missing “not”, for instance, could potentially cause problems.
排版或拼寫(xiě)錯誤有時(shí)能導致對一個(gè)單詞的誤解。尤其當你用郵件來(lái)溝通專(zhuān)業(yè)性?xún)热輹r(shí)，這樣的錯誤就很尷尬，甚至有些失禮。它可能改變你整個(gè)郵件的意思。比如：少寫(xiě)了個(gè)“不”，就可能會(huì )引起某些問(wèn)題。
Spell-checkshould help you avoid any silly mistakes – but use your eyes and brain too.There are plenty of words that spell-check won’t pickup. If you’re emailing from a device with predictivetext and an auto-correct feature, make sure you always re-read what you’ve typed.
因此檢查拼寫(xiě)將避免你犯這些低級錯誤，但這里強調——不僅僅用眼睛檢查，還得用大腦思考。有些錯誤不一定能輕易檢查出來(lái)。如果你的郵件系統有字句聯(lián)想功能和自動(dòng)糾錯功能，一定要把寫(xiě)出來(lái)的內容再通讀檢查一遍。
6. Make Your Signature Useful
充分利用郵件簽名
Do you havean email signature?(That’s the textthat appears automatically at the bottom of your email.) Some people don’t use one at all; others have a funny quote or favorite saying.
你設置過(guò)郵件簽名嗎(它將會(huì )在你每次郵件內容的下方自動(dòng)生成)?有些人從來(lái)都沒(méi)有使用過(guò)它，但我們也看過(guò)一些非常有意思和哲理的簽名。
Whether you’re using email for professional orpersonal reasons, make your signature useful for both you and your recipient.That might mean:
無(wú)論你是為了工作還是私人聊天，加注簽名對你和郵件接收者都有好處，因為這意味著(zhù)可以：
Giving the link to your website
加上你的網(wǎng)頁(yè)鏈接
Including your work address and/or phone number
寫(xiě)上你的工作地址或電話(huà)號碼
Adding links to your social media accounts
注上你的社會(huì )媒體工具帳號(例如博客，微博，論壇)
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