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　　How to Write an Effective Cover Letter

　　1. What is a Cover Letter?

　　A cover letter introduces you and your resume to potential employers or organizations you seek to join (non-profits, educational institutions, etc.). It is the first document an employer sees, so it is often the first impression you will make. Take advantage of this important first impression and prepare the reader for your application, stating why you are writing, why you are a good match for the job and the organization, and when you will contact him or her.

　　Cover letters do more than introduce your resume, though. A cover letter's importance also includes its ability to:

　　Explain your experiences in a story-like format that works with the information provided in your resume;

　　Allow you to go in-depth about important experiences/skills and relate them to job requirements;

　　Show the employer that you are individualizing (tailoring) this job application;

　　Provide a sample of your written communication skills.

　　The following resources are a compilation of tips and strategies to guide you throughout the writing of your cover letter.

　　2. Quick Content Tips for Cover Letters

　　There are four basic parts to a cover letter: heading, introduction, argument/body, and a closing. Here are some tips on what to include in each section:

　　Heading

　　Provide your contact information;

　　Include the date you are writing the letter;

　　Include the address of the company.

　　Introduction

　　Greet the specific person with whom you are corresponding;

　　State the position you are applying for and where you heard about it;

　　Name drop if you have a good connection;

　　State why you believe you are a good match for the position and the organization, including 2-3 key qualifications that you will address in therest of the letter (these items should match up with your resume).

　　Argument/Body

　　Tailor cover letter for each job application;

　　Focus each paragraph on one qualification that shows you are a good match for the job and organization;

　　Give specific examples to prove where you got these skills and howyou have used them before;

　　Tell a story; do not just list your skills;

　　Refer to your resume; do not repeat it;

　　Do not use contractions.

　　Closing

　　Close with a strong reminder of why you are a good match for the job and the organization;

　　Request an interview in some way;

　　Provide contact information;

　　Thank the person for reading your material;

　　Sign your name and print it underneath

　　3. Quick Formatting Tips for Cover Letters

　　Remember that the basic format of a cover letter follows that of a business letter. As you design the page, think about the following:

　　Length

　　Keep to one page.

　　Write one paragraph of introduction, one-three paragraphs to highlight your skills, and one paragraph to conclude.

　　Spacing

　　Single-space your cover letter;

　　Leave a space between addresses and dates in the heading;

　　Leave a space between your heading (contact info) and greeting("Dear...:");

　　Leave a space between each paragraph;

　　Leave at least three spaces between your complimentary close("Sincerely,") and typed name;

　　Sign your name in ink between your complimentary close and typed name.

　　Margins and Alignment

　　Use standard margins (one-inch margins, usually);

　　Can use smaller margins (to about 0.7-inch) as long as you are consistent on all sides;

　　Align all paragraphs to the left of the page. (You can also indent the first line of each paragraph, but that is not used as often)

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